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Pupil-Activity (Coaching) Permits

Application Instructions

  • Access your OHID account.
  • Click Educator Licensure and Records (CORE).
  • Complete the online application from your CORE Dashboard: Coaches (Pupil Activity Permit).
  • See the FAQs About the Online CORE License System for additional information.
  • Background Check can be completed at the district office and will be sent to ODE for coaching for licensure.

Quick Links for Trainings:

1.  Fundamentals of Coaching

      Fulfill this one-time training requirement through one of the following training options:

2.  Cardiopulmonary Resuscitation (CPR) Training​

3.  First Aid for Coaches

      Fulfill this requirement through one of the options listed below:

  1. State Board of Education-approved pupil-activity first aid training program. Search for a program during a given time span by entering a beginning and ending date here.

  1. Nationally approved programs. Select one of the following:
  1. College or university courses. Courses must be completed within the past three years and be related to first aid or athletic training. 

  2. Professional licenses or certifications. The following licenses and certifications fulfill the first aid training requirement: MD, DO, DC, PA, RN, EMR, EMT, AEMT, Paramedic, ATC and SCS. The professional board license must be active.

  3. Coaches’ Tool Chest

      Fulfill this requirement through a course approved by the school or district.

4.  Concussion Training 

       Complete this requirement through an Ohio Department of Health approved provider.

5.  Sudden Cardiac Arrest Training

       Fulfill this requirement through one of the following training options:

  • ​Learning Management System (LMS). Applicants must have an active pupil-activity permit (or other credential issued by the State Board of Education) OR have submitted an application for a permit with the State Board of Education to access the Lindsay’s Law course through the LMS. Applicants may access the LMS through their OHID account once they have fully set-up their OHID account and submitted their application for the pupil-activity permit (please allow at least 24 hours after completing the OHID account set-up for the LMS application to appear in the OHID Portal). Click the Course Catalog link on the LMS homepage at top right corner. Then search for Sudden Cardiac Arrest to find the course. After applicants view the materials and pass a short test, they may download and print their certificate of completion.
  • Coaches’ Tool Chest

Visit the Ohio Department of Health website for more information regarding this required training.

6.  Mental Health Training

Effective October 3, 2023, Ohio law requires all athletic coaches to complete a student mental health training course approved by the Ohio Department of Mental Health and Addiction Services. The new training requirement supports Future Forward Ohio, highlighting student wellness as one of Ohio's strategic priorities for education. The training will help coaches recognize risk factors, signs of suicidal ideation, symptoms of common mental health disorders  and learn strategies to support youth experiencing common mental health concerns.  

Applicants who previously held a pupil-activity permit must complete a student mental health training from the approved list and submit their certificate of completion to the Office of Educator Licensure and Effectiveness with their application each time they renew. This includes applicants who previously held a pupil-activity permit and are applying for a different multi-year pupil-activity permit.

Please access the approved trainings through the Ohio Department of Mental Health and Addiction Services webpage. Contact the Ohio Department of Mental Health and Addiction Services for questions regarding approved training programs.

 

Permit Terms

Applicants will select their pupil-activity permit in the online application process based on the following criteria.

3-Year Pupil-Activity Permit

Applicants will apply for the 3-Year Pupil-Activity permit if they hold:

  • No other educator credential; or
  • An educator credential other than one of those listed under the 4-Year or 5-Year Pupil-Activity Permit sections below.

4-Year Pupil-Activity Permit

Applicants will apply for the 4-Year Pupil-Activity permit if they hold:

  • A 4-Year Resident Educator license; or
  • A 4-Year Alternative Resident Educator license.

Ohio educator licenses must be active to be considered for the 4-Year Pupil-Activity permit.

5-Year Pupil-Activity Permit

Applicants will apply for a 5-Year Pupil-Activity permit if they hold:

  • A 5-Year Professional license; or
  • A 5-Year Senior Professional license; or
  • A 5-Year Lead Professional license; or
  • A Permanent teaching certificate (NOTE: Permanent Non-Tax certificates do not meet this requirement).

Ohio educator licenses must be active to be considered for a 5-Year Pupil-Activity permit.

Steps for Requesting a Permit (New or Renewal)

Contact the School District  

Applicants must first complete the process for serving as a coach or activity director at the school or district where they wish to coach or direct. Applicants must notify the school or district that they will be submitting the online application for the pupil-activity permit. The superintendent or designee will need to electronically sign the application. 

Complete Background Checks

All applicants must have current background checks on file with the State Board of Education. Those renewing their permit can check the date of their last background check from their CORE Dashboard on the Ohio Department of Education Website.  Applicants should contact their school or district to determine where its staff members complete background checks.

Fulfill Training Requirements

There are six categories of training. Applicants are to check with their school districts about preferences and procedures related to each category and provide documentation to their districts that they met requirements. Pupil-activity permit holders should keep record of any expiration dates for their training sessions so that they can re-take them before they expire (dates vary). All certification documents are to be submitted to the school or district requiring the pupil-activity permit for verification. Applicants should submit only the Mental Health Training certification with the online application for verification by the Office of Educator Licensure and Effectiveness.